CCYBA Volunteer Clearance Policy

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Updated Tuesday January 8, 2019 by CCYBA.

CCYBA Volunteer Clearance Policy

CCYBA takes the safety of our players and families very seriously. Ensuring the league is in compliance with PA state laws and our Babe Ruth/Ripken charter regarding volunteer background checks is an important part of our commitment to player safety.

Beginning with the Spring 2019 season, individuals looking to volunteer as a coach, assistant coach, or team manager must register through the Babe Ruth approved SportsEngine website and complete an online safety training seminar. CCYBA will cover the $25.50 fee charged by SportsEngine.

You can review the official Babe Ruth/Ripken SportsEngine FAQ here.

To be very clear –

Until the registration coordinator has verified your certifications you CANNOT participate in a practice, scrimmage, game, or any other team activity. CCYBA cannot excuse coaches from these requirements and will hold coaches accountable for completing these processes.

Knowingly allowing someone to participate without these certifications is a class 3 misdemeanor. Therefore, CCYBA cannot make exceptions regardless of your past coaching experience with CCYBA or any other organization.

How-To & FAQ

To help make sure everyone can provide what’s required as easily as possible, here are the key parts of the process, as well as some common questions. You can also download a checklist at the bottom of this page.

1. How do I register with SportsEngine?

You can reach the SportsEngine website here. When asked to choose your league, select - Cedar Cliff Youth Cal Ripken Lg

You need to have your 3 PA state clearances on hand to begin the SportsEngine process.

  • Pennsylvania State Police Clearance for Volunteers
  • Pennsylvania Child Abuse History Clearance for Volunteers
  • FBI Fingerprint-based Crime History Report or Act 15 Affidavit

Anyone who provided their DHS and epatch clearances in 2018 can reach out to the registration coordinator to receive PDF copies of their certificates from last year.

2. What do I need to upload to SportsEngine for my PA state certifications?

Anyone who has been a PA state resident for 10 or more continuous years needs:

  • PA State Police Clearance
  • PA Child Abuse History Clearance
  • A signed and witnessed Act 15 FBI Exception affidavit

Anyone who has NOT been a PA state resident for 10 or more continuous years, needs:

  • PA State Police Clearance
  • PA Child Abuse History Clearance
  • FBI Fingerprint-based Crime History

3. Where do I go to submit my applications for the state clearances?

Click here to start a free PA State Clearance application via the epatch website. You can download a help guide at the bottom of this page.

Click here to start a free PA Child Abuse Clearance application via the DHS website. You must request an activation code from the registration coordinator to complete this application. You can download a help guide at the bottom of this page.

Click here to visit the DHS website to start an FBI Fingerprint-based application. You’ll be using the service code for a DHS Volunteer applicant type.

You can download a volunteer Act 15 FBI Clearance Exception (PA Resident 10+ years) form at the bottom of this page.

4. How do I access the online safety training seminar? 

After you have registered you will be provided the information for the seminar via email from the SportsEngine website. 

5. Do I need to send my certificates directly to a league representative?

No. All clearances are managed through the SportsEngine website which reports clearance completions to the league.

Any certificates received by the league will not be counted toward your eligibility to coach. You must use the SportsEngine system.

6. What if I'm arrested for or convicted of an offense after I complete my certification?

If you are arrested for or convicted of any offense that negates your eligibility under PA's Act 15 policy, you must notify the league in writing within 72 hours. 

For more information on PA state requirements, visit


PA Child Abuse Certification Guide.pdf
PA Act15 Affidavit.pdf